| Applicable to | Centro Enterprise |
| NOT applicable to | Centro ESSENTIALS, Centro QMS/QMS Starter |
This article is split into 2 sections:
- Create a new System
- Approve and Publish a new System
Create a new System
1. Access the Processes tab and click the Systems subtab.
*Image is for illustrative purposes only. Menu bar options vary based on your permissions or organisation's subscription .
2. Click Add New System
*Image is for illustrative purposes only. Menu bar options vary based on your permissions or organisation's subscription .
3. Enter the relevant fields. Click Save.
| Field | Description |
| System Name | Name of the system |
| Description | Description or explanation of what the system is |
| System Type |
You can choose from the following type of Systems:
|
| Related Stakeholders | Positions that are related to this System, they can be Accountable, Approver, Owner, or Reviewer |
| Summary | This is the short description that appears in the browsing menu. |
| Keywords for 'Search' | Keywords that, when searched in Centro ASSIST, will make the item appear in search results. |
| Remove from view |
Tick the box to hide the item. This will make the item only visible to users with Administrator permissions. Hidden items are:
|
4. If you have Release Management enabled, click Finish All Editing to confirm the changes and proceed to the approval stage.
Approve and Publish a new System
1. Click Approval. A drop down menu appears. You can approve the system or you can revert it if you want to make further changes to your content.
2. You can edit your summary of what additions you made. You also have the option to select who approved the item, the date on which it was approved as well as the next review date. Click Approve to continue to the publication stage. Once approved, the system is marked ‘Ready to Publish’.
3. To proceed with publication, click Publishing and Publish Immediately.
When you confirm publication, the release management workflow appears. You have the option to edit the summary of the changes that you have made. Click Continue.
4. The release label and notes window appears. Write official release notes for the new system. You can edit the release notes later if required.
| Field | Description |
| Label this release | The official name of this release. |
| Release notes | Details about what updates you have made. |
| Post a news item about this when the items are published | If selected, you can post a news item on the Home tab to notify users about your content changes. |
| News item title | Title of the news item that will appear in the Home tab. |
| News message | The message that will appear under the news item title. |
| Include link in release summary | If selected, this option will allow you to include a link to the release notes for the item. |
| Email all users when this News Item is published | If selected, all web app users in your organisation (provided they have activated their account) will receive an email notification about the release at 5:30 am AEDT/AEST the following day. |